The Stages of a Visa Application

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What are the stages of a visa application?

Many people wonder about the application stages of a visa,  and when a case officer is assigned.

Some visa offices might assign each application to just one case officer, while other applications might be dealt with by different case officers at different times.

These are the official stages, with an idea of what they probably mean in most cases.

Submitted Your application has been successfully submitted to the Department.
Probably an automatic action recorded.
Received Your application has been received by the Department and will be assessed.
Probably another automatic action.
Initial assessment The application has gone through the initial checks. Please check correspondence for any additional information you may need to provide.
A case officer will have looked at it, and maybe sent a Further Information Request (RFI), if more information is needed.
Further assessment The application is currently being assessed. The Department will contact you if further supporting documentation is required.
A case officer will have reviewed your further updates, from any RFI’s.
Finalised Your application has been decided. Refer to correspondence for details of the outcome.
Your Grant or Refusal notice should be with you soon.
Approved For citizenship applications, this indicates that the application has been approved.
In most cases, the applicant(s) will not become Australian citizens until they attend a citizenship conferral ceremony.
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The information we give is based on personal experiences, reading and formulation of available statistics.
Some Visa Applicants might find an Experienced Australian Migration Agent of great assistance. - ai16

4 thoughts on “The Stages of a Visa Application”

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  1. If you feel like sending $5 to buy me a cup of coffee, please click the donate button.

  2. Are there legislative timeframes that need to be followed once requested information has been provided when at “Initial Assessment” phase? How long for them to process from “Final Assessment” phase to Finalised?

    1. Nothing in the legislation that I am aware of. Times can vary based on many “out of their control” circumstances.

      Some of this can relate to overseas checks, over which immigration have no control. This might explain why applicants from some countries take longer than others.

  3. So what does “In Progress” mean? I’ve had an e-mail from the DHA (on the 18 month anniversary of lodging my 820/801 application). My immigration consultant tells me this constitutes progress and usually precedes the finalisation of an application. Is this true, in your experience?

    1. You probably got an email with the wording “We are writing to inform you that your application for a Partner visa is in progress. Your application takes time to process as we complete a number of thorough checks.”

      It appears to be an automatic email on anniversary dates, often after 12 months, just to let you know it hasn’t been forgotten, and is still being worked on.

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